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Your calendar in Teams is connected to your Outlook calendar. In other words, when you schedule a meeting in Outlook, it'll show up in Teams, and vice versa. Every meeting scheduled in Teams is automatically made into an online meeting. 

Schedule a meeting

There are several ways to schedule a meeting in Teams:

• Select Schedule a meeting  in a one-on-one or a group chat (below the box where you type a new message) to book a meeting with the people in the chat. You can't schedule a meeting from a meeting chat.
• Go to Calendar on the left side of the app and select New meeting in the top right corner.
• Select a range of times in the calendar. A scheduling form will pop open.

The scheduling form is where you'll give your meeting a title, invite people, and add meeting details. Use the Scheduling Assistant to find a time that works for everyone.

Once you're done filling out the details, select Save. This will close the scheduling form and send an invite to everyone's Outlook inbox.

Add a dial-in number  

Include a dial-in number and conference ID so that participants can call in to the Teams meeting. If you schedule the meeting from Outlook, the dial-in number and conference ID automatically appear in the scheduled meeting invite. 

Assign categories to a meeting

Color code your calendar with categories. Just like in Outlook, you can assign one or more categories to each meeting in your calendar. There are a couple ways to assign categories:

1. Right-click an event in your calendar and select Categorize, then pick a color.
2. When scheduling a meeting, select Category at the top of the scheduling form.

Notes: 

• At this time, category names and colors can only be edited from Outlook.
• For recurring meetings, categories can only be applied to the series, not an individual occurrence.
• Currently, categories can't be applied to channel meetings.

Invite people outside your organization 

Teams lets you invite people outside your organization, including those who don't have a Teams license. You'll need their full email address to invite them.

1. Go to where it says Add required attendees. If anyone is an optional attendee, select Optional instead.
2. Type the person's full email address (ex: Joe@example.com).
3. Select Invite. They'll receive an email with a link to the meeting.

Invite people with a link 

Teams lets you invite people to a meeting via a meeting link. To share this link:

1. Create the meeting in Teams.
2. Go to Calendar  on the left side of Teams and select the scheduled meeting.
3. The meeting link will appear as a URL. Copy it by selecting . 

Add a co-organizer

After you've invited people to your meeting, you can add up to 10 co-organizers to help manage your meeting. Before adding co-organizers, make sure the people you want to add are already added as required attendees and then follow the steps below:

1. Select your meeting and then select Edit.
2. Select More options > Meeting options.
3. On the meeting options page, next to Choose co-organizers, select the down arrow and choose the name of the co-organizer.

1. Select Save at the bottom of your screen.